Importing metal furniture components from India
India supplies chair bases, frames, mechanisms and table bases to furniture makers worldwide. This guide lists what an overseas buyer should ask and prepare before the first order.
Start with a clear enquiry
Send product codes or drawings, finish, quantity per item, destination port and the Incoterm you prefer. See the drawing and RFQ checklist for custom parts.
Samples first
Order samples of each part and finish before a container order. Check fit with your own seats, tops and gas lifts, and check the finish under your showroom lighting. Agree in writing that production will match the approved sample.
Incoterms in brief
| Term | Seller's responsibility ends |
|---|---|
| EXW | At the factory gate; buyer arranges everything after |
| FOB | When goods are loaded on the vessel at the Indian port |
| CIF | Seller also pays freight and insurance to the destination port |
First-time importers often choose FOB with their own freight forwarder, or CIF for simplicity.
Packing for sea freight
- Chrome and plated parts individually wrapped so they do not rub.
- Frames nested or knocked down to raise the count per container.
- Cartons or bundles marked with product code and quantity.
- Moisture protection for long voyages.
Ask for the packing plan and the quantity per container with the quote: freight per piece often decides the landed cost.
Documents you will receive
Commercial invoice, packing list, bill of lading and a certificate of origin are standard. Metal furniture parts are generally classified under customs headings 9401 (parts of seats) and 9403 (parts of other furniture); confirm the exact code and duty with your customs broker.
Checking the manufacturer
- Do they make the part themselves or trade it?
- Which processes are in-house: cutting, welding, finishing?
- Can they show the factory on a video call?
- Do they hold quality certifications, and what inspection do they do before dispatch?
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